What Personal Data are we processing?
For single-day visits for employees of approved partners, we may collect and/or process the following Personal Data for your profile in our visitor management system: your first and last name; date of birth; nationality; government-issued ID number, type, and a copy of that ID; a copy of your driver’s license; your mobile number; email address; dependent information and IDs; emergency contact details; and your vehicle's model, make, license number, registration, and insurance. This profile, once created, will allow you to make future visit requests.
For a specific visit request, we additionally request you to fill out your name, the
date of your visit and your contact details.
We collect new information about you and, when applicable, your dependents when you
create or update your profile in the visitor management system. KAUST may also have
basic information about you provided by your company to facilitate gate access
We process your Personal Data to approve your visit to KAUST and to provide you with
access through the gate. We will use the phone number and email provided in your
visit request to text and email you notifications about applicable KAUST policies
and procedures and entry and exit information. Your Personal Data will not be
processed later in a manner inconsistent with this purpose, except as provided or
required by law.
Mandatory fields for your visitor profile and visit request are marked with an
asterisk. No registration is required for children under the age of 12.
We rely on your consent to process your Personal Data for the purpose of
visiting KAUST. Under the GDPR, KAUST has a legitimate interest to process Personal
Data related to its visitors to ensure the security of its community and its
No, KAUST does not rely on any automated decision-making or conduct any profiling in
Your Personal Data is not shared outside of KAUST, and it is never sold. Only the
Visitor Center has access to the profile you create or update on its visitor
Your Personal Data will be held strictly confidential. All KAUST employees are required to sign and comply with KAUST's Confidentiality Agreement, which requires handling confidential information with the highest diligence and carefulness, in compliance with data privacy laws, and prohibits disclosure beyond a strict need to know.
KAUST protects your Personal Data with its firewall and with encryption in transit
and at rest in its systems and applications. Any Personal Data received over email
will be stored with strict access-controls and password protection. For more
information about the technical measures KAUST applies to protect your Personal
Data, please see KAUST's Minimum Security Standard, Information Security Policy, and
Data Classification Procedure.
Your profile information and completed visit request forms are permanently stored in
the visitor management system. Basic information provided by your employer is
permanently retained by KAUST.