No sensitive Personal Data is collected or otherwise processed.
When you create a profile in the LMS, the Personal Data you enter is saved in your profile. Reservations you book, usage of tools and facilities reported by you, and services provided or received are also recorded. The pocket ID associated with your account is assigned by your PI. Organizational information required for billing is derived from our business data system. For questions related to updating or correcting personal data in your profile, please contact CLHelpdesk@Kaust.edu.sa.
Your Personal Data is processed to facilitate equipment reservation and usage, the provision or receipt of services, and associated billing. Your Personal Data will not be processed later in a manner inconsistent with this purpose, except as provided or required by law.
To create a profile in the LMS, only your full name and email address are mandatory fields. Your KAUST ID, relationship to the University, and photo are optional. Safety certificates are required in certain cases. If you decide not to create a basic profile with your name and email, you won't be able to reserve and use the associated equipment and supplies; or receive associated services.
For employees, students, and external users, we may process your Personal Data to implement an agreement we have with you - for example, to provide access to tools and facilities to conduct your work duties or your research, or to provide you with paid services. In cases where KAUST does not have an agreement with you, we may process your Personal Data for this purpose with your consent.
Unauthorized users and users who have not completed the required safety certifications and tool trainings will not receive access to the associated tools.
The personal information on your profile page is visible only to the administrator for your lab; others cannot see your profile information. Lab administrators can only see profile information for individuals in their lab.
Relevant billing information is shared with customers, some of whom may be out-of-Kingdom. If you have a PI, relevant billing information is shared with your PI.
The booking and billing processes are facilitated by the use of software providers that host our data in Europe, the U.S.A. and other global locations. Personal Data is never sold by KAUST.
Your Personal Data is encrypted at rest and protected by KAUST's firewall. Your Personal Data will be held strictly confidential by KAUST personnel. All KAUST employees are required to sign and comply with KAUST's Confidentiality Agreement, which requires handling confidential information with the highest diligence and carefulness, in compliance with data privacy laws, and prohibits disclosure beyond a strict need to know.
For more information about the technical measures KAUST applies to protect your Personal Data, please see KAUST's Minimum Security Standard, Information Security Policy, and Data Classification Procedure.
Profile Information: If you have added information to your profile, you may delete that additional content at any time. Other profile information may be permanently retained in our LMS.
Transactional History: Your Personal Data related to bookings, tool and facility usage, and services provided or received may be permanently retained in our systems of record. Any reports or copies of transactional history or billing information, whether in email or saved in a location other than our systems of record, are deleted after one year.